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How to Build a Product Marketing Strategy for Your Software Solution

Reading time: 14 minutes

Fun fact: Popular mouthwash Listerine was initially marketed as a surgical antiseptic. When it entered the market in 1881, dentists used it to clean their instruments, but by the 1920s, people were buying it to get rid of bad breath. What had changed? Not the composition, but the marketing strategy. With a marketing strategy, you can sell a new product or service or increase sales for an existing one. In this article, we will explain how to create a step-by-step product marketing strategy for your software solution. But first, let’s define product marketing.

What is product marketing?

Product marketing is a process of moving a product or service from concept to customer. It lies at the intersection of product management, sales, and marketing.  Marketing embraces the coordination of four elements (the 4 Ps of marketing): product (identification, selection, development), price, place of distribution, and promotion strategy (development and implementation). Product marketing is guided by a product marketing manager, but also requires the participation of a product manager and a sales team.

What is product marketing?
Source: Drift

Product marketing is deeply connected to product management. Both processes have shared stages and deliverables, as illustrated by the method below.

Product marketing and product management in a nutshell

Product management entails control over the product, its development, and lifecycle, while product marketing is focused on bringing a product to the customers. But both processes start at the same point: a product vision.

A vision is an essence and the global aim of a product or a product line. It sets the direction for product development and marketing. Usually, product vision is created by a whole product team, based on brainstorming or a backlog of ideas.

In the very beginning, the product marketing manager and product manager create a shared deliverable: a vision statement. The product vision statement must answer three important questions:

  1. Who will use it?
  2. What problems does the product solve?
  3. How is the success of a product measured?

Let’s pretend that your product is a delivery app for restaurants. The goal of this app is to allow the chefs to order items they lack by connecting them to grocery suppliers in their geographic location. This app allows a restaurant to fill in the gaps without waiting for their weekly provision delivery. The vision is “to be a #1 app for chefs to get grocery any time, any day, to cook whatever their guests want.”

With a vision, you can do a SWOT analysis to understand the future of your product on the market and a target audience (TA) research.

1. Analyze the market

Goal: identify the market and main competitors
Key deliverables: competitor’s list, target audience research, SWOT analysis

You have to base product development, positioning, and marketing strategy on thorough market research. There are two main types you need – market research and competitive research. The market research stage will reveal how viable your idea is considering the current business environment, customer purchasing habits in the industry, and the pool of competitors.

Conduct primary and secondary research. Market research is a crucial part of product marketing that allows a company to understand what users want and which products they already use.

Use the primary research to create a buyer or user persona (which we will discuss below), and the secondary for competitive analysis. At the primary research phase, plan out personal interviews, group surveys, and focus groups with your potential or current clients. Prepare questions to get answers about the demand or the lack of thereof, products they already use, etc. During the secondary research use external sources with already produced data that can be found in statistical databases, journals, online sources, etc. How big is the percentage of your future users in the whole population of your area? How many of those people are inclined to use online solutions? Which of them can afford it? These numbers will tell you if creating this product is viable at all.

List and analyze your competitors. While market research is oriented towards potential customers, competitive analysis analyzes similar products and providers in your industry. Its point is to find out the main competitors and understand the strengths and weaknesses of your own product.

Use ready-made market research and reports by industry (sources like Nielsen, IRI, Wood MacKenzie, The NPD Group, Video Research, Decision Resources Group, Mintel, YouGov, Mediametrie), or dig up the information manually, using LinkedIn, Google, and social networks.

Make a list of all your competitors’ products, compare website traffic, analyze their websites and social networks. Put them into three categories: primary, secondary, and tertiary competitors.

  • Primary competitors are those who have the same product or audience or both.
  • Secondary competitors are those who have a similar product but sell it to a different audience.
  • Tertiary competitors are those who sell products or tools that expand your existing product.

This information allows you to see what the other products have that yours doesn’t and understand how to position it.

After you have researched the market of similar products, you can analyze your product’s place on the market and make a SWOT analysis.

Build a SWOT analysis grid. A SWOT analysis represents the strengths, weaknesses, opportunities, and threats for your product or your competitor’s. Usually, they are listed in a grid, similar to the one you can see below. This tool is meant to sketch you internal and external business environment and then – discover how use the strengths to take the opportunities, how to minimize the weaknesses with the help of these opportunities, what strengths will help you avoid the threats, and what weaknesses make you vulnerable to the found threats.

Delivery app SWOT analysis

As a result of the activities at this stage, you can predict a product’s destiny on the market. Let’s go back to our imaginary delivery app. You have studied the local market and found out that there are over 10,000 restaurants in the area, no competitors with the same product, but there are ten services of major supermarket chains which offer home delivery. So, now you understand that there is a market for your product and can define who will buy it.

2. Define your target audience

Goal: narrow down the TA
Key deliverables: buyer persona

Based on the results of your market research, you can create a buyer persona. This is a portrait of an average customer who will buy your product. Remember that a buyer persona is different from a user persona. In our delivery app case, the target audience embraces owners and managers of medium and large restaurants, located in the downtown area, so a buyer persona is a restaurant manager, but a user persona is a restaurant chef.

Conduct a series of interviews with the existing customers, and also several online types of research with potential customers, CTOs or CEOs of the companies in your industry. As a result, you could complete their portraits with the following characteristics:

  • Age
  • Gender
  • Location
  • Education
  • Job title
  • Income level
  • Goals
  • Challenges
  • Personality traits

Buyer persona example

With these results, understanding what your target audience needs and wants to avoid, you can position your product as a problem-solving tool that stands out from the crowd of similar solutions.

3. Develop positioning and messaging

Goal: define outstanding features for a compelling message
Key deliverables: positioning statement, message

You know the market and the competitors, so you can proceed with further activities and create a document that defines the future of a product at the market – a positioning statement.

To make it, start with answering the following questions:

  1. Who is this product for?
  2. What does this product do?
  3. Why is this product different?

Working on positioning, you list the needs/problems of your TA and product benefits that meet them. This activity helps form the way the customer perceives the offered product.

Positioning statement template
Source: Jamie Catherine Barnett on Medium

For the delivery app, a positioning is: We sell the only application that allows restaurant chefs to keep their shelves full by connecting them to all the local grocery stores immediately. Based on this, you can develop one or several messages for different target segments.

Create a product message that describes the value of a product or service to a target audience. Articulating a problem that a product solves for a particular audience, it will be used in promotional campaigns and on different channels. In the case of the delivery app, you create the following message for restaurant managers: An app that solves routine provision problems fast, available any time any day.

Go through this checklist when you have a few ideas for your message:

  • The message should be like an elevator pitch – short and explained in under a minute
  • Focus on the benefit, not the feature
  • Take a dramatic turn and use words that resonate with people
  • Use the tone of voice that reflects your brand

The right message and positioning are inseparable. Shaping a message according to a segment, you can choose how to position a product for different segments or distribution channels. For example, Grammarly’s landing page has targeted copy for different customer groups.

Smart content on Grammarly aimed at different segments
Source: Grammarly

Messages and information on positioning influence promotion strategy and are usually included in the sales guide, which we will discuss later.

4. Choose a pricing strategy

Goal: assess pricing options
Key deliverables: product price

You know this situation: There are two similar products with similar features on the market, but one’s cost is much higher. How is this even happening? It depends on software business models and the strategies that businesses implement when setting prices on their products and services.

Choose a competitive or value-based pricing strategy. Competitive pricing is the easiest way to set the price. It means setting the same price as your competitors set on similar products. You can set your price higher than the similar products in case you offer something unique. Remember to follow public financial reports to evaluate how your competitors are doing in terms of costs.

Value-based pricing is more complicated but also more efficient. This approach allows you to maximize the profit.

Pricing strategies
Source: MyMarketing Dept

  • Premium – for high-quality products at a premium price. This strategy is oriented towards exclusive products with exceptional product value.
  • Promotional – a strategy for new products that have just entered the market. This strategy helps a product win buyer attraction. It sets the price lower than the average market price, but it is increased later.
  • Commodity pricing – the strategy for products with low-level value that doesn’t differentiate on the market.
  • Skimming – a high-pricing strategy for products of medium value, usually for supplementary products/services.

As our imaginary delivery app is completely new and unique on the market, you could start with value-based pricing. However, you can also try a promotional strategy and release the app free of charge, gradually increasing the cost as the app expands its audience (or offering a subscription plan with additional features).

5. Develop a promotion strategy

Goal: Prepare a product to enter the market
Key deliverables: launch plan, sales guide, promotion strategy

To finally enter the market and reach your audience, you need a launch plan and a promotion strategy.

Write a launch plan. A document similar to a product roadmap, a launch plan illustrates the timeline and activities of a product team. In a launch plan, you need to list all internal and external activities, including sales training, events, launch, and promotion campaign timeline. Many online tools and templates allow you to do this automatically, so it’s a good idea to roughly sketch all your future activities even if you’re not ready to commit to certain dates. Remember to set the milestones – control points for checking in with the whole team when a new stage of the marketing strategy is over. And use the Gantt chart to visualize everyone’s load.

Example of a product launch plan
Source: ProductPlan

The launch plan’s goal is to communicate a timeline for release to a sales team. At this stage, a product marketing manager also creates data sheets and training materials for the sales team. Among them is a sales guide, an internal document for a sales team.

Create a sales guide.

A sales guide focuses on the presentation of product features that make it different from the rest of the market. It’s used to train the sales team to sell each product. It makes them knowledgeable about the product and comfortable with any questions a client may ask. There you list all the necessary information on a product that will help a sales team to close the deal:

  1. Positioning and the product message you defined earlier. This will help sales representatives present the product correctly and within the established model.
  2. Product features and demos. The sales team has to understand how the product works, what it does best, and its unique characteristics. You may also include contact info for the product manager so that sales may consult with them.
  3. Pricing options. If your software has a few pricing tiers, the sales team should be able to recommend to customers the one that will work best for them – or even use it as an upsell opportunity.

These are the main points included in a sales guide, but you are not limited to them. You can extend it and add information about competitors. These results will also be used in product promotion strategy.

Promotion strategy

Before making a purchase, customers go through several stages of a sales funnel. It illustrates the process of customer persuasion. A person starts with awareness about your product/service, becomes interested, makes a decision, and finally takes action.

In B2C development teams, project marketing managers are responsible for activities throughout all stages of the funnel. They are the ones who lead the final deal by creating strong calls-to-action or incorporating influencers for promotion. In the B2B model, marketers are usually heavily involved in the raising awareness part and leading potential customers to the first contact, while the rest is taken care by the sales team.

Sales funnel
Source: Mailmunch

The most efficient way to raise awareness is through multiple promotional activities. Promotion strategy is a part of the whole marketing strategy, responsible for market communication. Every aspect of your promotion is centered on your product messaging.

To make a promotion strategy, you have to describe all the channels and methods your team will use to make your message reach the customers. Tactics of a promotion strategy include advertising, sales, events, email marketing, content marketing, social media, and more. Below you can see the most effective promotion strategies for software solutions.

Plan lead generation activities. Lead generation involves attracting potential customers (leads). Leads are the people who have already displayed interest in your product or could be interested in purchasing it. They are attracted with paid and unpaid ads and promotion campaigns. There are several key channels for lead sources:

  • Search results (organic)
  • Website (direct leads)
  • Email campaigns
  • Social networks
  • Other websites (referral)
  • Paid search

Identify what lead generation strategies would work best for you, considering your budget and human resources. It can be inbound marketing – helping customers find your product via organic search results or ads, or outbound marketing – using “rented” attention to deliver your calls-to-action. A combination of all types of activities is preferable but when establishing your lead generation strategy, consider your main focus and the members of the team that will be occupied with them.

Write a content marketing plan. Content creation remains the most effective marketing strategy. It allows you to build brand loyalty and drive more organic leads. This results in earning TA trust by creating relevant and valuable content that drives the potential customers to action. It involves landing pages, blogs, video, podcasts, infographics on topics, related to your product’s industry. Content marketing strategy usually entails search optimization and social media marketing.

Most effective digital marketing techniques according to marketers worldwide in 2018
Source: Statista

Social media marketing. Regardless of business model, you can reach your target audience and attract leads with social media campaigns. Also, you can build your content strategy around social media.

Taking a food delivery app as an example, your sales team can start with lead generation, contacting the restaurant managers and owners directly, and using online advertising, targeted at local businesses. You can use all these strategies simultaneously to increase the key metrics that allow you to track a product’s success. We will take a look at them in the next section.

6. Keep abreast of product success

Goal: Evaluate product success
Key deliverables: KPIs (sales volume, market penetration rate, NPS, ROI), customer feedback

When a product is at the market for some time, your task is to keep an eye on it in order to understand what works and what doesn’t. At this stage, evaluate the success of a product to correct your marketing strategy. You can do it by tracking sales volume and several other metrics that allow you to measure the success of a product: market penetration rate, net promoter score, and return on investment.

  • Market penetration rate allows you to calculate the success of a marketing strategy by dividing the number of existing customers by the size of the target market and multiplying it by 100.

Market penetration rate = (Number of customers / Target market size) x 100

  • Net Promoter Score (NPS) allows you to measure customer loyalty and learn how likely they are to recommend your product/service. To count NPS, start with a survey that determines detractors (customers who ranked your product from 0 to 6), passives (gave 7-8 points out of ten), and promoters (9-10 points). Then arrive at the NPS with the following formula:

NPS = (% of promoters – % of detractors)

  • Return on investment (ROI) is an important KPI in business that measures the efficiency of invested money and overall success of a product.

ROI = (Gain from investment – cost of investment) / cost of investment

These KPIs allow you to track the revenue, follow the results of sales strategy, and communicate them to stakeholders and potential partners. One more thing to consider is the voice of a customer itself.

Gather and analyze customer feedback. Users can initiate the dialogue and generate the content. Customer feedback is a great source for success analysis, identification of features users would like to have (or eliminate), and an opportunity to increase customer loyalty by solving problems at early stages. You can collect it through:

The app is on the market and the chefs of local restaurants are happily using it to order vegetables and lobsters they ran out of. They upload the app and leave reviews. Some of them write that they would like to be able to create permanent contracts with the stores online. You can communicate this feedback to the product manager and developer team to improve the product and keep it relevant in the long run.

Product marketing manager vs. product manager

Both product marketing manager and product manager have shared responsibilities, especially at early stages. They entail vision development, pricing, product development, market research, and feedback collection.

A product manager creates the internal and external product vision. This person is responsible for a product itself and develops positioning strategy and the product roadmap while working with stakeholders and developers throughout the process.

Product marketing manager plays a key role in product marketing. Their goal is to promote and sell a product to a customer. This role is different from the product manager’s, being more oriented towards promotion, positioning, and sales maintenance. It’s done by market research, sales training, the creation of marketing and PR materials, and development of different tools and promotion campaigns.

Ideally, this is a person with more than 3 years of experience in product management or marketing projects, preferably in the technology sphere. They should combine both the technical skills to seamlessly collaborate with engineers and a creative mind to come up with unique solutions. People working in so-called “marketing-marketing” – qualified to promote the business on the whole – are the first candidates for a product marketing manager job. Internships, mentorships, and specialized courses help them cross the gap and learn to use the product as a company’s driving marketing force.

Their responsibilities include:

  • Developing a product strategy to successfully launch new products and promote the existing ones
  • Representing the marketing team in strategy session discussions and when tightly working with product management
  • Closely understanding the buyer and user personas, their buying journey, and communicating that knowledge to stakeholders
  • Ensuring that the brand’s voice, message, and vision are consistent and unified
  • Monitoring and comparing competitors’ strategies, etc.

Final word

A solid marketing strategy is a key to high sales level. Like any part of a successful business, product marketing must be focused on the customer. Thus, a successful marketing strategy consists of three components: understanding a target audience, knowing your competitors, and promotion. It means that as long as your solution exists, you need to check customer feedback and communicate the results to the product and sales team to update and repeat the mentioned activities.

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