8 Best Practices Profitable Businesses Employ when Working with a Technology Consulting Partner

An October 2015 study by New York City-based CA Technologies found that “exploiting modern technology and communications to transform one or more key aspects of your business to achieve a state of digital readiness has now become a mainstream activity to drive ROI”.  

As digital transformation initiatives gain momentum, most businesses have come to rely on modern technologies in their search for increased long-term efficiency and profitability. From a grocery store across the street to multi-billion dollar IT giants like Google, software has become a backbone of almost every successful business.

However, the decision to invest in software development for your business might be hard to justify. To help you make the right decision, let’s dive into the subject and identify the potential benefits of a software development partnership, outlining the ways to optimize the process for better outcomes.

Breaking down the costs and benefits

When estimating software development costs, several factors should be taken into account, including the software's functionality and purpose.

Depending on the role software plays in your business, its development might require different amounts of effort and investment. While a simple corporate website might cost only several thousand dollars and take just one month to implement, the development of a full-fledged online eCommerce platform for a retailer might take years and hundreds of thousand dollars to build.

The choice of the software engineering team and cooperation model is another major differentiator. Hiring an in-house IT staff could be a huge waste, unless your business depends completely on your software product for its existence. But even in that case, a reliable remote software development partner proves to be a valuable alternative to an on-site team.

Based on the independent research conducted by ContractIQ, remote Eastern European professionals might be twice as cost-efficient as U.S. software developers.

Source: ContractIQ

Considered the best price-for-value tech talent, Eastern European engineers can be a great asset for a company seeking full cycle software development assistance. According to the numbers in the chart above, they can save you more than $50,000 on every 1,000 hours of web development alone, reducing the overall development cost by 60 percent. Hence, it’s no surprise that 43 percent of IT businesses and 38 percent of R&D businesses use outside partners in their operation.

Besides mobile and web development, and UX/UI design, a typical project scope might include the following activities:
  • Software infrastructure setup
  • Business analysis
  • Project management
  • Quality assurance and testing
  • Support and maintenance activities
Additionally, some projects may require extensive market and competitive research, data analysis and machine learning algorithms development, database and software architecture design and various other services. Hiring specialists to handle these tasks in-house makes sense only if (a) you have enough work to engage each specialist long-term and (b) you can not find a supplier to provide the same quality of service at a lower cost per hour.

Distributed development teams not only add value to your business through improved cost-efficiency, they are also a major step on your way to complete digital transformation, which brings new revenue and value-producing opportunities.

The CA Technologies study reveals that digital transformation is a part of business strategy in 55 percent of surveyed organizations. Such widespread adoption can be explained by the significant increase in customer retention (45 percent) and overall revenue growth (44 percent) the companies saw as a result of their digital initiatives. Moreover, the organizations saw a great number of additional benefits.

Source: CA Technologies

This clearly shows the benefits of business digitization through software development outweigh the risks and justify the related costs. The most common advantages of software development can be classified as quantitative and qualitative.



Reduced business operation costs

Running an online business, you don’t have to rent an office or maintain a physical store. You don’t even need to buy a server  - with cloud solutions you can save up to another 74 percent on infrastructure costs.

Better decisions due to valuable data sourced by the software

Put the information you have been accumulating for years to work: Big Data and predictive analytics help you uncover hidden patterns and opportunities in existing business models.

Reduced staff expenses due to automation

McKinsey found that customer support digitization can reduce the call center load by 25-30 percent, cutting the overall costs of customer support almost in half.

Increased business competitiveness

By investing in mobility or AI technologies, even a small bank can beat the industry heavyweights at their own game and reap its share of the $660 billion annual fintech revenue.

Revenue growth as a result of increased sales

A mobile solution for your business is a great chance to increase your revenue: mCommerce accounts for one-third of the total online sales in the United States, which equals about $123.13 billion.

Positive impact of innovation on your brand image

With the overall "Uber-ization", it’s important not to lose your identity and influence to yet another disruptive startup. Leading the innovation in your industry ahead of the competition, you become an undisputed market power.

New revenue streams

Having built a custom clinic management system for your practice, you further can transform it into a SaaS product and thus open up new business possibilities and additional revenue sources.

Improved business reach and engagement

The ability to track and analyze customer behavior helps you appeal to your audience through recommendation engines, personalized notifications, gamification elements and similar engagement tools.

As you can see, not all the revenue a business gains from implementing software solutions can be measured in US dollars. While quantitative benefits presuppose either the reduction of expenses or the growth of income, which can be immediately visible, the qualitative advantages tend to be less transparent, yet equally important in the long run.

For instance, the benefits of creating an eCommerce website for a retail company are pretty obvious. It’s a new sales channel, which brings almost immediate revenue. However, in addition, an eCommerce platform also increases market competitiveness and outreach, proving to be valuable to the business in the long run. Similarly, if a retail company implements inventory management software, it won’t directly impact sales. The value of this solution will lie in the optimized business operations and efficient use of resources.

Optimizing for Software Development Success

With the return on investment of the software development efforts being so obvious, it is tempting to jump on the bandwagon and reap its benefits ahead of the competition. Yet, despite its potential benefits, software development is a quite risky enterprise: 55 percent of IT projects worldwide end up being a partial or complete failure. To get the most out of your software development project, take into account the following 8 best practices to employ when working with a technology consulting partner.

1. Set your goals

Building a software product only because TechCrunch says it’s a good idea or because everyone else in your industry does so, is not the best strategy. Prior to getting down to work, think of your long-term business objectives and the problems software might help you solve. To choose the type of software that might bring maximum benefits for your business, target a specific pain point or problem that you would like to solve. But don’t be too general: “increase revenue” is a great goal, but it is too vague. Besides, how will you understand how much growth is enough? A much better idea would be to start small and set a specific milestone, such as “ I want to attract X customers within X months and increase the average purchase by 10 percent.”

2. Go full-cycle

When building a software product, expect more than solely engineering skills. Software success lies not only in the lines of code. Simple and elegant user experience is equally important for your product’s adoption by your target audience. For better outcomes, engage a full-cycle development team that will share your responsibility and guide you through all stages of the process: from business analysis and UX/UI design to engineering and quality assurance. Further support and ongoing product improvements are valuable as well.

3. Look beyond costs

Software development can be cost-consuming. It might be tempting to choose the cheapest offer, but remember, if you buy cheaply, you pay dearly. Relevant experience, domain-specific skills and modern technology stack prove to be more valuable than several thousand dollars you might save instead. A dedicated software development team approach is a great addition to the above-listed benefits. Hand-picked software and QA engineers become a part of your core business, focusing solely on your product, which allows for better quality and faster time to market.

4. Define the scope and deliverables

Although it is almost impossible to assess the project scope upfront, creating a simple work breakdown structure can help you outline the major requirements and tasks. Such an approach contributes to the understanding between you and the team. Make sure you understand what you will get at the end of each project stage, starting from consulting and up through the product launch.

5. Communicate

Communication proves crucial for project success when working with a distributed engineering team. This includes being able to identify clearly the goals and requirements, agree on deliverable beforehand and efficiently iterate throughout the process. It makes sense to come over to your team or invite them to visit your business location to jumpstart your project. This practice is especially important at the analysis and specification development stages. Then all issues are resolved as early as possible in the development process.

6. Start small

Diving headfirst into a large software project with a new contractor might be risky. If something goes wrong or you decide to change the engineering team for any other reason, reengineering of the half-built software might increase the project cost and cause significant delays. That is why starting a new software development partnership with a pilot project is a good idea. This allows you to eliminate the risks and test the waters at a reasonable cost.

7. Iterate and improve

Even with a large project that is estimated to take more than a year there is no need to try doing everything at once. A far better option would be to break down the total project scope into smaller and more manageable tasks, according to the best agile software development practices. This keeps you flexible and allows you to adapt to the changing market conditions. Moreover, with technological advances your product never will be finished - there is always a room for improvement.

8. Choose the right technology stack

The technology stack largely depends on the type of software you want to build and its purpose. While the choice between native and cross-platform mobile development is one of the most disputed topics, web development offers a great variety of options as well. Therefore, you need to weigh all pros and cons, rather than blindly trusting your contractor. Or at least request technology consulting as a separate service to make a well-grounded decision.

By following the above-listed practices in our cooperation with clients as a technology consulting partner, we’ve been able to build more than 150 successful software engineering partnerships with businesses worldwide. Combining thoughtful business analysis and planning with technology and industry expertise, we helped build a number of successful products. On average, eight out of every 10 of our clients are running profitable businesses, with the other two being startups who have yet to achieve profitability. Contact us to find out how you can expand your existing business, transform it into a digital one or add a new product to your portfolio.