Executive Assistant to VPO

Experience:
Proven experience as:
- Executive Assistant (mid/senior level), or Operations Coordinator / Operations Manager, or Similar role partnering with senior leadership
- Experience working in cross-functional, fast-paced environments
- Strong understanding of organizational and operational processes
- Active user of AI tools to optimize day-to-day work

Skills & Mindset
- Strong prioritization and time-management skills
- Ability to manage multiple streams of work simultaneously
- Systems thinking and analytical mindset; ability to see connections across processes and teams
- Strong communication and stakeholder management skills
- Diplomacy and ability to accurately represent and communicate the VPO’s position in different contexts
- Solution-oriented approach: Brings options, trade-offs, and recommendations
- High level of responsibility, autonomy, and adaptability in changing priorities
- Strong working proficiency in English (spoken and written)

• Act as a trusted executive partner to the VPO
• Prepare and support leadership meetings (agendas, materials, follow-ups)
• Capture decisions, define ownership, and track execution
• Support monthly and annual planning cycles; align with Finance and cross-functional teams
• Coordinate planning meetings and follow up on risks and dependencies
• Own and optimize the VPO’s calendar with a focus on priorities and impact
• Coordinate daily with the CEO’s Executive Assistant
• Serve as a key point of coordination between the VPO and internal stakeholders
• Support cross-functional initiatives and ensure timely follow-through
• Manage client and partner gifting initiatives
• Take ownership of ad-hoc tasks and projects end-to-end