Policy compliance

Policy compliance refers to the adherence of employees, travelers, and travel managers to the rules, guidelines, and procedures established by an organization’s travel policy.

Its purpose is to ensure that all travel-related activities, spending, and reporting align with the company’s financial, operational, and ethical standards, while also safeguarding the organization from unnecessary costs, fraud, and regulatory risks. 

Compliance can be reinforced through mechanisms such as corporate or virtual cards that automatically enforce spending limits, approved merchant categories, and pre-authorized vendors. Travelers are still responsible for keeping receipts and accurately reporting expenses in accordance with policy standards.