Rate loading instructions

Rate loading instructions are detailed guidelines hotels provide to hotel properties for entering specific rate codes into global distribution systems (GDSs). These instructions focus on client-specific or Travel Management Company (TMC)-specific rates, ensuring that the correct pricing and booking conditions appear accurately when travel agents or corporate clients search for rooms.

The instructions typically include information such as the exact rate codes to use, applicable booking windows, stay dates, cancellation policies, minimum stay requirements, and any special restrictions or benefits tied to those rates.

Rate loading instructions help maintain consistency and clarity in how rates are presented across different distribution platforms. Accurate rate loading is essential for maintaining strong relationships with corporate clients and travel agencies.

While many hotels use automated systems like channel managers or central reservation systems (CRSs), clear and precise rate loading instructions remain vital, especially when rates must be manually entered or updated for specific clients.