Expense report

An expense report is a document that a traveler submits to record the costs they incurred while performing work-related duties. 

It serves as a financial statement that allows employers to understand what was spent, verify compliance with company policy, and accurately reimburse travelers. 

Each time the travelers incur a cost (e.g., a hotel stay, meal, airfare, or taxi ride), they collect the receipt and enter the details into their company’s reporting system, which is often an integrated travel and expense management tool. Once submitted, the report undergoes an approval workflow, with a manager or the finance team reviewing the charges.

Without an expense report, a company would have no reliable way to track spending or reimburse employees for out-of-pocket expenses.